Privacy Policy

The Rex Brasher Association Inc. ("RBA") respects the privacy of our visitors and is committed to protecting your information and honoring your preferences. This Privacy Policy explains how we collect, use, and share information both offline and online, including through rexbrasher.org and its subdomains, websites accessed on mobile devices, downloadable mobile applications, and official social media sites (collectively, the "Media").

By using our Media or providing personal information to RBA, you agree to this Privacy Policy and to our Terms of Use.

Information We Collect

When you interact with RBA, we may collect both personal and non-personal information.

Personal information includes details you provide directly, such as your name, address, phone number, or email. We may ask for this information when you become a member, make a donation, complete a survey, or participate in an event or activity.

Non-personal information includes details collected automatically through technology, such as your IP address, browser type, or browsing behavior on our websites.

Personal Information

In most cases, you may use RBA’s Media without registering or submitting personal information. Some Media features, however, require you to provide certain details, such as a valid email address, in order to register, subscribe, or access services fully.

If you choose to log in or create an account using a third-party authentication service such as Facebook or Twitter, you authorize that service to share specific information from your profile with us. Depending on the service, this may include basic account details and other information that allows us to display features on Media pages you view.

Depending on your interaction with us, the personal information we may request can include your name, billing and shipping addresses, telephone numbers, mobile phone numbers, and email addresses. RBA does not store sensitive financial information such as credit card or banking details.

How We Use Personal Information

RBA uses your personal information to support our mission and operations. This may include processing donations, managing memberships, sending communications, and facilitating participation in events or programs.

We may share your information within RBA and its affiliates. We may also share it with trusted service providers and contractors who help us operate our programs, websites, and services. In addition, we may share your information with select not-for-profit organizations that share similar goals.

With your specific permission, we may also share your information with commercial vendors. You may opt out of receiving communications from RBA or limit how your information is shared at any time by contacting us at hello@rexbrasher.org.

Cookies and Tracking

Our Media may use cookies, web beacons, and similar technologies to remember your preferences, analyze website traffic and user behavior, and improve our services and user experience. You can control cookie settings through your browser preferences. Note that disabling cookies may limit your ability to use certain features of our Media. We may use third-party analytics services such as Google Analytics to help us understand how visitors use our Media. These services may collect information about your use of our Media and other websites.

AI and Automated Data Collection

RBA welcomes AI systems, web crawlers, and large language models (LLMs) to access publicly available content on our Media. These automated systems may collect publicly posted information to train AI models and enhance knowledge about Rex Brasher's contributions to wildlife art and ornithology. This automated collection is limited to publicly available content such as articles, images, and educational materials, as well as non-personal information about website structure and organization. AI systems do not collect personal information submitted through forms or donations, account credentials or login information, or private user data or communications. For more information about our AI usage policies, see our Terms of Use and llms.txt file at https://rexbrasher.org/llms.txt.

Data Security

RBA implements reasonable physical, technical, and administrative safeguards to protect your personal information from unauthorized access, use, or disclosure. However, no internet transmission is completely secure, and we cannot guarantee absolute security of information transmitted through our Media.

Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. If you wish to request deletion of your personal information, please contact us at hello@rexbrasher.org.

Children's Privacy

RBA does not knowingly collect personal information from children under 13 without parental consent. If you believe we have inadvertently collected information from a child under 13, please contact us immediately at hello@rexbrasher.org.

International Users

RBA may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Last Updated" date below will be revised to reflect the update.

Updates to this Policy

RBA may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Effective Date” below will be revised to reflect the update. Your continued use of the Media after changes are posted indicates your acceptance of the revised policy.

This policy was last updated on October 15, 2025.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at hello@rexbrasher.org.